Terms of Service

  • Acceptance of Terms: By accessing or using KautilAI's AI-powered interview platform (the "Service"), you agree to these Terms of Service ("Terms"). If you do not agree to these Terms, you may not access or use the Service.
  • Service Description: KautilAI provides a B2B SaaS platform that uses artificial intelligence to conduct interviews, analyze candidate responses, and provide automated scoring and evaluation. The Service leverages speech-to-text technology, natural language processing, and machine learning to streamline the hiring process.
  • User License Grant: By using the Service, you grant KautilAI a broad, perpetual, worldwide, royalty-free, non-exclusive, transferable, sublicensable license to use, reproduce, modify, create derivative works from, distribute, publicly display, publicly perform, and otherwise exploit any content you submit, post, or make available through the Service ("User Content"), including but not limited to: interview responses and recordings, profile information, networking content, and feedback. This license survives termination of your account and continues for the maximum period permitted by applicable law.
  • Data Usage Rights: You acknowledge and agree that KautilAI may analyze all data collected through the Service, including metadata, to provide, improve, and develop the Service; use aggregated, anonymized data for research, analytics, and commercial purposes; train and improve AI models; and generate insights and reports based on usage patterns and performance metrics.
  • Account Registration and Security: Users must provide accurate, complete, and current information during registration. You are responsible for maintaining the confidentiality of your credentials and for all activities that occur under your account.
  • Subscription Terms and Billing: Paid subscriptions are billed in advance on a monthly or annual basis and are non-refundable except as required by applicable law. Subscriptions automatically renew at the end of each billing period at then-current pricing unless cancelled. You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of the current billing period.
  • Prohibited Uses: You may not use the Service to violate any applicable laws or regulations, infringe upon intellectual property rights, transmit harmful or inappropriate content, attempt to gain unauthorized access, or interfere with the Service's operation or other users' accounts.
  • Limitation of Liability: To the maximum extent permitted by law, KautilAI's total liability for any damages arising from or related to these Terms or the Service shall not exceed the amount you paid for the Service in the twelve (12) months preceding the claim. KautilAI shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, or business opportunities.
  • Mandatory Arbitration and Class Action Waiver: Any dispute arising out of or relating to these Terms or the Service shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. Arbitration proceedings shall be conducted in Delaware, USA. You agree that any arbitration shall be conducted on an individual basis and waive any right to participate in class actions or class-wide arbitration.
  • Right to Terminate: KautilAI reserves the right to suspend or terminate your account at any time, with or without notice, for any reason including but not limited to violation of these Terms.
  • Logo Usage Rights: By signing up for our services or products, you grant KautilAI a non-exclusive, worldwide, royalty-free license to use your company's name and logo in our client section, on our website, and in other official documents for marketing and promotional purposes. You may revoke this license at any time by providing written notice to us.
  • Intellectual Property: The Service and all related intellectual property rights are owned by KautilAI. You may not copy, modify, distribute, sell, or lease any part of the Service without express written permission.
  • Modifications to Terms: KautilAI may modify these Terms at any time. Continued use of the Service after modifications constitutes acceptance of the updated Terms.
  • Governing Law: These Terms shall be governed by and construed in accordance with the laws of Delaware, USA, without regard to conflict of law principles.
  • Contact Information: For questions about these Terms, contact us at support@kautilai.com.

Last Updated: June 2024

Privacy Policy

Summary: This Privacy Policy explains how KautilAI collects, uses, and protects your personal information when you use our AI-powered interview platform. We are committed to transparency and compliance with global privacy regulations including GDPR, CCPA/CPRA, and India's DPDPA.

Data Controller Information

KautilAI serves as the data controller for personal information collected through our Service. Contact us at support@kautilai.com for privacy-related inquiries.

Information We Collect

  • Personal Information: Name, email address, job title, company information, payment details (processed by third-party payment processors), account credentials, and security information.
  • Interview Data: Voice recordings and transcriptions, performance scores, candidate profile information, and qualifications.
  • Usage and Technical Data: Device information, IP addresses, browser details, communication metadata, feature usage analytics, cookies, and tracking technologies.

Legal Basis for Processing

  • Consent (for certain activities, e.g., marketing communications, non-essential cookies)
  • Performance of contract (to provide the Service, process payments, fulfill obligations)
  • Legitimate interests (service improvement, AI model training, security, analytics, business development)
  • Legal obligations (to comply with applicable laws and regulations)

How We Use Your Information

  • To provide and operate the platform
  • Process payments and manage subscriptions
  • Train and improve AI models and algorithms
  • Conduct analytics and generate insights
  • Provide customer support and technical assistance
  • Send service-related communications and updates
  • Ensure security and prevent fraud
  • Comply with legal obligations
  • Create anonymized datasets for research and commercial purposes

Data Sharing and Disclosure

  • Service Providers: Hosting, payment processing, analytics, customer support
  • Business Partners: Companies that integrate with our platform or provide complementary services
  • Legal Requirements: Government authorities when required by law or to protect our rights and interests
  • Business Transfers: In connection with mergers, acquisitions, or other business transactions
  • We do not sell personal information to third parties for monetary consideration

International Data Transfers

Your information may be transferred and processed outside your home country. For transfers outside the EEA, we implement appropriate safeguards including Standard Contractual Clauses.

Data Retention

  • Account information: until account termination plus 3 years
  • Interview data: 7 years
  • Payment information: as required by financial regulations
  • Analytics data: 3 years in aggregated form

Your Privacy Rights

  • Access: Request copies of your personal information
  • Rectification: Request correction of inaccurate information
  • Erasure: Request deletion of your personal information
  • Portability: Request transfer of your data to another provider
  • Object: Object to processing based on legitimate interests
  • Restriction: Request limitation of processing activities
  • Withdraw Consent: Withdraw consent for consent-based processing

To exercise these rights, contact us at support@kautilai.com or use our privacy dashboard.

CCPA/CPRA Rights for California Residents

  • Right to know what personal information is collected and how it's used
  • Right to opt-out of the sale or sharing of personal information
  • Right to correct inaccurate information
  • Right to delete personal information
  • Right to non-discrimination for exercising privacy rights

India DPDPA Compliance

  • Obtain clear consent for data processing
  • Provide transparency about data collection and use
  • Respect rights to access, correct, and erase data
  • Maintain appropriate security safeguards

Data Security

  • Encryption of data in transit and at rest
  • Regular security assessments and audits
  • Access controls and authentication systems
  • Incident response and breach notification procedures

Data Breach Notification

In the event of a personal data breach, we will notify relevant authorities and affected individuals as required by law, typically within 72 hours of becoming aware of the breach.

Children's Privacy

Our Service is not intended for children under 16. We do not knowingly collect personal information from children under 16.

Changes to Privacy Policy

We may update this policy from time to time. We will notify you of material changes through the Service or by email.

Contact Information

For privacy-related questions or to exercise your rights, contact us at support@kautilai.com.

Last Updated: June 2024